Topics For A Successful Meeting Between A Supplier And A Vendor

Are you a contract manager from a supplier or a vendor? It’s important that both parties engage in a structured meeting to ensure clarity and productivity. Here are some standard topics that should be covered during a meeting between a contract manager from a supplier and a vendor:

1. Review the purpose of the meeting: Start the meeting by discussing the objective and expected outcome of the meeting. This ensures that both parties are on the same page and understand the meeting’s purpose.

2. Agreement Details: Review the previous agreement details between the two parties to ensure both are familiar with their obligations and to clarify any disputed issues. Discuss open action items prior to the other topics.

3. Continuous improvement: based on the issue management you will discuss the learnings from those and derive the actions to improve.

4. Delivery Schedule: Discuss expectations for delivery dates and deadlines, including any potential changes to the schedule. Ensure that both parties are aware of any potential obstacles that may affect the delivery schedule.

5. Communication protocols: Establish communication protocols to ensure that there is a clear line of communication between the two parties and to avoid any misunderstandings.

By focusing on these standard topics during your meeting, both parties can be confident that they are aligned and that the project will be successfully executed. Remember, communication is key in any business relationship, and a structured meeting can significantly enhance the communication process and ensure that both parties are satisfied.

Arjen van Berkum

Arjen van Berkum is a columnist, keynote speaker and motivator, with an eye for business ecosystems, innovation and disruption. In addition to his work as technology and contract management evangelist, he is a visiting lecturer at Delft University of Technology (TU Delft).